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Four simple ways to use productivity data more effectively
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Executive Grapevine | Executive Grapevine International Ltd

Four simple ways to use productivity data more effectively

How productive are your staff? It's an important question, and you probably have at least an inkling about the answer, provided you have attempted to track your workers' productivity. However, if you are tracking it manually, you should consider switching to taking up data collection software.

This is because research from Gallup hints that firms with engaged employees outperform companies lacking them by 202%, reports the Chartered Management Institute. Therefore, you should have solid data and know how to use it, such as through these means...

Detect what "selfware" your workforce should shed

What is "selfware" then? It's actually parlance for unused or underused productivity software, on which 93% of surveyed companies are wasting money, as per a recent report. With hundreds of pounds per user at stake here for businesses, it'd be in your interest to know which of your software should be axed.

How much time are particular applications taking up on your employees' workdays? Once you know this and where those applications are in use, as the right monitoring software would let you learn, you can shift to retiring software that seems to be draining excessive time and productivity.

Learn when and where your staff are most productive

The 9-5 workday might seem like the traditional way of doing things in business, but it's actually a leftover from the Industrial Revolution. Arguably, this kind of rigid schedule doesn't have quite as much relevance in the modern world, where staffers can stay connected for much longer per day.

Communication systems such as cloud phone systems by Gamma mean that, at any one time, various employees can be scattered across the world but still reachable through the same cloud. These days, it's more a matter of "hours off" than "days off", so be careful to schedule time off accordingly.

Use concrete data to justify promotions and rewards

Which of your staff deserve to be especially singled out for praise, a pay increase or even a promotion? It can be a controversial question, which is why you can benefit from having solid data at hand to back up whatever decisions you do reach on this front.

Productivity data can not only provide you with an insight into what worked well and so should be positively reinforced, but also help you to see whether a particular employee, say, hit a particular productivity rating or stayed logged on for at least a specific length of time. Such intricate data can help you to determine the most deserving candidates for long-awaited promotions.

Use apps to keep your staff working to schedule

You can do this in one of two ways: through a "top-down" approach, where you use a staff scheduling app to assign responsibilities, as advocated by Techworm, or by leaving your employees to pick and choose their own time management apps, perhaps from this list by HubSpot.

You are free to decide what approach would best suit your business. An eco-conscious firm, for example, might be drawn to the Forest app, where improved timekeeping can mean more trees planted.


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